Program Assistant
Full-time
Staff positions
August 19, 2024
Position Type: Full-Time – Short Term
Location required: Sulaymaniyah – AUIS Campus
Hourly Work: 40 hrs/Week
Reports To: Executive Director
The Program Assistant will provide essential administrative support to IRIS department. This role involves coordinating day-to-day operations, managing schedules, organizing meetings, and supporting program activities. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities:
- Administrative Support:
- Assist in the daily administrative operations of the program, including managing calendars, scheduling meetings, and handling correspondence.
- Event Coordination:
- Organize and coordinate program events, workshops, and meetings, including booking venues, arranging logistics, and preparing materials.
- Serve as the primary point of contact for event participants and vendors.
- Communication:
- Maintain effective communication with program staff, participants, and external partners.
- Respond to inquiries and provide timely information regarding program activities.
- Financial Support:
- Process invoices, purchase orders, and reimbursements.
- General Office Support:
- Perform other administrative tasks as assigned.
Qualifications:
- Education:
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Experience:
- Minimum of 2 years of experience in an administrative support role, preferably in a program or project management setting.
- Skills:
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to work independently and as part of a team.
- Attention to detail and ability to prioritize tasks effectively.
- Preferred Qualifications:
- Experience working in a non-profit or academic environment.
- Familiarity with project management tools and software.
- Multilingual abilities, especially in Arabic..
- Working Conditions:
- Typical office environment with occasional travel to event sites.
- Ability to work flexible hours, including weekends.
To Apply:
Interested candidates should submit their resume, cover letter, and contact information for three professional references to [email protected]. The position will remain open until filled.
- Cover letter
- Curriculum vitae or résumé
Please refrain from making telephone inquiries. We appreciate the interest of all applicants and will only contact those who are being considered for a follow-up interview. AUIS is an Affirmative Action/Equal Employment Opportunity employer, recognizing the significance of cultural diversity in education.
No telephone calls, please. While we thank all applicants for their interest, only those under consideration will be contacted for a follow-up interview. AUIS is an Affirmative Action / Equal Employment Opportunity employer that believes cultural diversity is essential to education.
